Effectively fulfilling your role as a business continuity executive means not only understanding your organization’s ability to remain resilience in the face of any disruptive event or disaster, but also proactively contributing, sanctioning and enforcing an effective business continuity program. I put together a short outline of steps you should take as you build your business continuity management program.
The critical considerations of this framework include:
Engage the most senior leadership from each department of the organization when defining an enterprise-wide program with standardized methods, tools, and expert support. Each department head should “own” their part of the plan.
Leadership – The commitment and understanding demonstrated by executive management with regard to the implementation of an appropriately scaled, enterprise-wide business continuity program. As well, the degree to which the “business case” for implementing sustainable business continuity has been articulated and understood by executive management.
Employee Awareness – The breadth and depth of business continuity conceptual awareness throughout all staff levels of the organization including consideration for the quality and sustainability of the BC training and awareness program.
BC Program Structure – The scale and appropriateness of the business continuity program implemented across the Enterprise. The degree to which the BCM Program matches the articulated “business case”.
Program Pervasiveness – The level of business continuity coordination between departments, functions, and business units across the Enterprise. The degree to which business continuity considerations have been incorporated in other appropriate business initiatives, programs, and processes.
Metrics – The development and monitoring of appropriate measures of BCM Program performance. The establishment and tracking of a business continuity competency baseline.
Resource Commitment – The application of sufficient, properly trained and supported personnel, financial, and other resources to ensure the sustainability of the BCM Program.
External Coordination – Coordination of business continuity issues and requirements with external community including customers, vendors, government, unions, banks, creditors, insurance carriers, etc., ensuring that critical supply chain partners have adequate BCM Programs of their own in place.
Implements the four central disciplines of business continuity:
Software can be powerful, but it only works as well as your overarching continuity management program & the plans and data you put into it. Enterprise resilience can be a sustainable process if business managers are “hands-on” in building and providing updates, enabling Business Continuity professionals to use their time to analyze exposures, enhance preparedness, and consult with the business continuity team. Business unit managers should be able to easily “own” their data, documents, and plans.
The business continuity program you create should not only match how you deploy your business continuity program today. It should also be easily altered over time to adapt to changing maturity of your program. Note that program maturity will be driven by a number of factors including executive support, organizational change, regulatory change, and systems change. The business continuity program must remain dynamic and adaptable in order to keep the organization resilient.
In order for a program to be sustainable, it must first:
Build a plan that includes the following:
Establishing an appropriately scaled BC program can help ensure your organization’s continued service to your community and minimize the financial impact during a disruptive event. An responsive, well thought out business continuity plan can optimize significant opportunity to be able to resume full operations efficiently and cost effectively.